Current owner
Name the person or team holding the working copy.
VERSIONS / DOCUMENT REGISTER
Keep the current version identifiable
Separate working, superseded and unresolved material with named ownership.
Keep history while naming the working copy.
Version label
Record the date or version exactly as the owner describes it.
Superseded copy
Keep it separate; do not erase history.
Change question
Record which field changed and who must confirm it.
Distribution owner
Name who controls the next circulation.
Recipient question
Confirm who should receive the next working copy.
A date, filename or coloured tab alone does not prove a copy is current. Name the owner and confirm the version through the applicable process.
Keep unresolved fields visible in the next conversation.
Do not replace the responsible party’s approved document system with a copied browser summary.
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